WC School Board agenda announced

June 29, 2009,  5:30 p.m.
Board Room – Administration Building
Chipley, Florida

AGENDA
I.CALL TO ORDER/ADOPTION OF THE AGENDA:

II.    PRESENTATIONS:

    A.  Heather Shelby from North Florida Community Hospital – Back to School event

III.    CITIZENS REQUEST: 
    The Washington County School Board welcomes you to this meeting.  This is time set aside for the Citizens of Washington County to address the School Board.  This is not a question and answer period; it is not a political forum; nor is it a time for personal accusations and derogatory remarks to or about school personnel.  If you would like to address the School Board please come to the podium, speak into the microphone, state your name and address for the record and limit your comments to not more than five (5) minutes.  Your participation is welcomed and appreciated.

IV.    FACILITIES:

V.    CONSENT ITEMS:
    A.  Request retroactive approval for the implementation of a Title VI Summer Enhancement Program for Reading and Mathematics to be offered June 15th through July 15th (grant funded)  VMS
    B. Request approval to place Summer Youth as volunteers with the Washington County  Schools.  The youths in question will be covered under our Summer Youth Program Insurance.  See attached agreement.  (One-Stop Career Center)
  C. Approval of Food Service Management Contract
  D. Approval of application for Title I, Part A, Basic Grant
    E.  Approval of application for Title II, Part A, Teacher Training Grant
    F.  Approval of application for Title II, Part D, EETT grant
    G. Approval of application for Title V, Safe & Drug Free Schools Grant
  H. Approval of application for Title IV, Rural and Low Income Schools Grant
  I.  Approval of application for Title X, Education for Homeless Children and Youth
             (ARRA) Grant
    J.  School Health Services Contract
  K. Student Learning Plan (SLP) for SES
  L. Supplemental Educational Service (SES) Provider Contract  
    M. K12 Virtual School Program Curriculum and Materials Agreement
    N. Approval of quote from Perfection Architectural Systems – Renovation of VES
    O. Approval of proposal for cabling and upgrades to the VES communication & Media Center build out
    P. Approval of proposal for the phone system for VES
    Q. Approval of two proposals for data switches for the new and existing buildings under State Contract 250-000-9-01
    R. Approval of proposal for the TekNet System for VES
    S.  Approval of proposal to purchase 130 Dell Computers and one server for VES; 20 computers for WISE to outfit the Credit Recovery Lab and provide a server, plus additional connectivity costs.
    T.  Request for qualifications for Continuing Services Contract

VI.    OTHER ACTION ITEMS:
    A.    Resolutions/Agreements/Etc.

VII.    PANHANDLE AREA EDUCATIONAL CONSORTIUM RECOMMENDATIONS:
    Request approval of 4-day Summer Work Schedule for PAEC Staff.  Effective June 8, 2009     through July 30, 2009.  Hours will be 7:00 a.m. – 4:52 p.m. Monday through Thursday.
    A.  PROJECTS/CONTRACTS/AGREEMENTS/PROPOSALS/BIDS:
        l. Master Inservice Plan renewal
        2. 2009-2010 Florida Learns Clearinghouse Pricing
        3. Projects:
                 a. DJJ Safe Schools/Healthy Students grant
                 b. 2009-2011 Regional Consortium grant
                 c. Distance learning Teacher Training Grant
         4. Project Amendments (Program or Budget)
                  a. Title I School Improvement Technical Assistance
        5.  Contracts:
            a. Northwest Regional Data Center (NWRDC)
            b. Embassy Suites International Drive South
            c. Gabriel, Roeder, Smith and Company (GRS) contract – Amended
                d. Marsh USA, Inc. contract
            e. Johns Eastern contract
            f. Insurance Industry Consultants contract
            g. Newell, Terry & Douglas contract
            h. Coppins Monroe Adkins Dincman & Spellman, P. A. contract
            i. Messer, Caparello & Self contract (2)
            j. Ausley & McMullen, P. A. contract
            k. Christmas & Spano, P.A. contract
            l. AG&B Safety Inspectors contract
            m. TSA Consulting contract
            n. Gulf Communications, Inc.
            o. Donna Doelman
            p. Alicia Hout

        6. Agreements
            a. 2009-2010 Fiscal Agent agreement
            b. 2009-2010 PAEC Resolution for Member District Participation
            c. 2009-2010 Risk Management Property Casualty Resolution for Participation
            d. 2009-2010 Gateway Finance and Payroll Resolution for Participation
            e. 2009-2010 Gateway Student System Resolution for Participation
            f. 2009-2010 Dashboard Resolution for Participation
            g. 2009-2010 Professional Development Center Resolution for Participation
            h. 2009-2010 Professonal Development Center Resolution for Participation -
                Florida Virtual School
            i. 2009-2010 Professional Development Center Resolution for Participation -   
                Florida A&M University Development Research School
            j. 2009-2010 Professional Development Center Resolution for Participation –
                Escambia County
            k. 2009-2010 resolution for participation in Small School Dist Council Consortium
            l. AEPA Vendor Affiliation Agreement

    B.     HUMAN RESOURCES/PERSONNEL:
            1.    Retirement of Faye Yongue, effective June 30, 2009
            2.    Recommendation of personnel for 2009-2010
            3.    Upgrade of Staff
                a. Upgrade of Systems Analyst II Job Descriptions and Pay Grade/Performance Level for Chris Piland, Scott Johnson, Travis    Holley and Phillip Lindsey effective 7/1/09
                b. Upgrade of Technical Assistant – BTSS – Student Data Services Job  Description and Pay Grade/Performance Level for Marie Green effective 7/1/09
                c. Creation of Job Description and upgrade of Pay Grade/Performance Level for Tina Odom, effective 7/1/09
            4.    Lateral transfer, Phyllis Cooley to Assistant Migrant Coordinator, effective 7/1/09
            5.    Create job description for Reading Regional Instructional Specialist
            6.     Recommendation for Reading Regional Instructional Specialists effective 7/1/09
            7.    Recommendation for Gateway Student Coordinator, effective 7/1/09
            8.    Organizational Chart
            9.    2009-2010 Performance Pay documents
                a. Performance pay salary schedule
                b. Performance-based pay incentives
                c. Compensation plan

    C.  PURCHASE ORDERS:
            1.PAEC - #75706; 75707
                       
       
VIII.    HUMAN RESOURCES FOR THE DISTRICT:
    A.  Chipley High School:
        1.  Request approval of retirement for Luwana Locke effective July 1, 2009
        2.  Request approval of retirement for Carol Hagan effective July 1, 2009
        3.  Request approval of resignation for Cecilia Mongoven effective July 1, 2009

    B.    District
         1. Recommendation for Director of Administrative Services
             a. Patricia Collins
        2.  Recommendation for Principal for Chipley High School
             a.    Steve Griffin
        3.  Recommendation for Principal for Vernon Elementary School
             a. Peggy Adams
        4.  Recommendation for Assistant Principal at Roulhac Middle School
        5.  Recommend approval for transfer of Robin Jones from Receptionist at District  Office  toSecretary, Level 6  at WHTC to be effective July 1, 2009
        6.  Recommend approval of Olin Gilbert as Assistant Director of WHTC.  This was inadvertently omitted from the June 8, 2009 agenda
        7.  Recommendation for Transfer of Yolanda Kolmetz from Kate Smith Elementary School to Roulhac Middle School.
        8.  Transfer Amy Vinson to Speech-Language Associate for 2009-2010
        9.  Transfer of Gail Best from WSCD (VHS & CHS) to WISE
          10.  Employment of Yvette Lerner at as Response to Intervention Specialist (RTI)
          11.  Recommendation for Felicia McEntyre as Interpreter in the Summer Enhancement Program at Roulhac Middle School for 15 days June 22 – July 15, 2009, up to 5 hours each day.  Will be paid from IDEA funds Project #4023001.
          12.  Fred Schnepel Contract
          13.  Recommendation of transfer Julia Morales from Chipley High School to Vernon High School – Annual Contract
          14.   Resignation of William Holley
          15.  Recommend approval of transfer of Glenda Grice from Roulhac Middle School to Vernon Middle School




    C.    Dozier I & II:
        1. Accept the resignation of James Harmon, Teacher at Dozier I effective 6/30/2009
       
    D.    Food Services:

    E.    Kate Smith Elementary School:
        1. Resignation of Heather Miller, Remediation teacher
        2.  Request approval to pay Kimberly Hartzog to teach 3rd Grade Summer Reading Academy.

    F.     Maintenance

    G.    Okeechobee:
        1. Recommend approval of resignation of Shannon Henry, Data Entry Secretary at Okeechobee effective 6/15/2009

    H.    One Stop Center

    I.    Roulhac Middle School:
        1.  Recommendation to accept resignation of 7th grade teacher Jeff Riley
        2.  Recommendation for approval of instructional personnel for the Summer Enhancement Program
        3.  Recommendation for Instructional Personnel for 2009-2010
            a. LaJuana Malloy – Professional Services Teacher

    J.    Transportation:

    K.    Vernon Elementary School:
         1. Recommendation for employment for Summer Enhancement Program (12 teachers for 15 days, up to 6 hours/day beginning June 17, 2009.

    L.    Vernon High School:
        None

    M.    Vernon Middle School:
        1. Request approval for Vernon Middle School instructional personnel to be utilized for Summer Enhancement Program for reading and mathematics.
        2.  Request approval of personnel recommendation for Danny Hood to fill the physical education position left vacant by an in-house transfer of Wadzeeh Jackson to vacant ESE position created by the non-renewal of Janet Carter.
        3.  Request approval of personnel recommendation for Ashley Earley to fill the 6th grade position left vacant by the retirement of L. C. Parrish and the in-house transfer of Teresa Ward

    N.    Washington-Holmes Technical Center:
        1.  Recommendation Correction for 2009-2010 Non-Instructional Personnel
        2.  Summer School Schedule Correction for 2009
O.    Washington Institute for Special Education